If you plan to integrate an AI-based tool, such as a chatbot or recruitment software, certain information obligations towards your employees may apply, depending on the size of your company and the tools used.
Mandatory Consultation under Collective Bargaining Agreement (CCT) No. 39:
SMEs (<50 employees): No obligation.
Companies with ≥ 50 employees: You must inform your employees in writing (at least 3 months before implementation) and organize a consultation if the tool affects at least 10 employees in a given professional category or 50% of that category.
GDPR Rules:
For any company processing personal data, even an SME, it is mandatory to:
Update the processing register and privacy notice.
Conduct a Data Protection Impact Assessment (DPIA) if the processing presents a high risk to the rights of individuals.
New EU AI Regulation:
Effective from August 2024, this regulation imposes progressive obligations:
From February 2025: Companies must train employees affected by AI to ensure they understand how to use the tool.
From August 2026: “High-risk” systems (e.g., HR selection tools) must meet strict technical requirements. Consultation with employees will be mandatory for these tools, even in SMEs.
In summary, companies using high-risk AI systems must inform their staff and comply with specific obligations by August 2026. Currently, only companies with 50 or more employees must organize a consultation, but SMEs are required to adhere to GDPR transparency rules when handling personal data.
Our mission in the field of payroll management is to support you in recruiting new employees while ensuring compliance with their rights and obligations. We also strive to optimize the calculation of your compensation based on your personal needs as executives or shareholders.
